ACYF Page Hero involvement

Encounter is the name the Australian Catholic Youth Festival has given to its expo. Encounter aims to provide an interactive space for participants to encounter the breadth of the Catholic Church of Australia in new and unexpected ways.  Encounter will be a hive of activity which young people will return to again and again, from stalls to music and activities. It will be the place to be.

Encounter aims to offer young people a variety of the churches missions. Consequently, Encounter lays down a challenge to creatively re-imagine how stallholders engage with participants, beyond flyers on a table.
Encounter will be characterised by engagement, connection, relationship and fun.

The Festival is the largest Catholic gathering in Australia. It seeks to provide young people with an opportunity to discover the many ways they can engage with their faith in the Church. The Festival provides a unique opportunity for you to share your mission and vision with young people who come with a range of experiences of faith and Church.

CostsACYF17 Festival EXPO Exhibitor Prospectus 29 05 20173 Page 01

Single Exhibition Booth (Ministry Exhibitor) † $1300 (GST exclusive) * 
Single Exhibition Booth (Non-Ministry Exhibitor) ‡ $2200 (GST exclusive) *

The cost of a Single Exhibition Booth includes the use of the booth for the 3 days of the Festival and registration of up to 4 representatives of the Exhibitor, of which 1 representative will be the main contact person for the Exhibitor.

† “Ministry” Exhibitor refers to charities registered with the Australian Charities and Not-for-profits Commission (ACNC)**. 
‡ “Non-Ministry” Exhibitor refers to an Exhibitor who is not registered with the ACNC**. 
* Each Exhibitor must pay for an Exhibitor booth for all 3 days of the Expo. GST is applicable unless you are a member of the Catholic GST Religious Group.
** any exceptions will be at the sole discretion of the Australian Episcopal Conference (AEC) or Catholic Archdiocese of Syndey (CAS).

 Staff During the Festival
Whilst there will be Festival staff and volunteers assigned generally to the Expo venue during the Festival, it is the responsibility of the Exhibitor to staff their own booth at all times during Expo hours.

Additional Exhibitor representatives can be registered to assist with your booth at an additional cost of $150 per additional representative, for the duration of the Expo. Up to 4 additional Exhibitor representatives can be registered for each booth. (ie. A maximum total of 8 Exhibitor representatives can be registered for each booth).

Please note that Exhibitor representatives will not have access to other Festival venues outside of the Encounter Dome, such as the Qudos Bank Arena.

Application Process
To apply to become an Exhibitor at the Expo, please complete the relevant application form for your organisation.
Download Exhibitor Prospectus (including application forms) here.
Each Exhibitor must have one main contact person for the Exhibition.


Your application will be considered with the aim of providing the Festival with a balanced exposure to a diverse range of organisations.

We will contact you on or before 11 August 2017 by email to inform you whether your application has been approved or was unsuccessful.
If we approve your application, we will send you further information including:
• a unique code to enable your organisation to register as an Exhibitor,

• a copy of the Expo floor plan; and
• details of your allocated booth.

Download Expo Exhibitor Prospectus here.


If you have any questions regarding the Expo, please contact us by email: