ACYF Expo 2019

An Invitation to Exhibitors for ACYF Expo 2019

Catholic agencies, organisations, religious orders, ecclesial movements and all groups that make up the breadth of the Catholic Church, as well as relevant merchants and other potential exhibitors, are invited to apply to be a part of the Australian Catholic Youth Festival (Festival) Expo 2019.

What is the Expo?

The Expo aims to provide an interactive space for Festival participants to encounter the breadth of the Catholic Church in Australia in new and unexpected ways. It will be a hive of activity which young people will return to again and again, from booths containing displays and information to music and activities. The Expo will be the place to be!

The Expo aims to offer young people a variety of the Church’s missions and a wide range of other experiential activities facilitated by Exhibitors. The Expo lays down a challenge to creatively re-imagine how Exhibitors engage with participants, beyond flyers on a table. The Expo will be characterised by engagement, connection, relationship and fun. Sponsor booths will also be part of this dynamic and interactive space.

Why be an Exhibitor?

The Festival seeks to provide young people with an opportunity to discover the many ways they can engage with their faith in the Church. The Festival provides a unique opportunity for you to share your mission and vision with an anticipated 5,000 young people who come with a range of experiences of faith and Church. The Expo provides a rare opportunity to engage in meaningful dialogue with young people considering their faith and their interaction with the world.

Who can apply to be an Exhibitor at the Expo?

The Expo will comprise approximately 60 booths. We are seeking a broad range of Catholic agencies, organisations, religious orders and ecclesial movements to become Exhibitors. Providing young people with diversity of the Church is a priority for the Festival.

The Festival also encourages merchants with relevant and appropriate merchandise to apply to be an Exhibitor and be part of the Expo experience. All merchandise proposed to be made available for sale by Exhibitors must be advised in advance and be approved by Festival Organisers prior to the Expo.

Application Process

To apply to become an Exhibitor at the Expo, please complete the relevant application form for your organisation as found in the appendices of the Exhibitor Prospectus.

Applications will close on 6 September 2019.

Your application will be considered with the aim of providing the Festival with a balanced exposure to a diverse range of organisations.

We will contact you on or before 6 September 2019 by email to inform you whether your application has been approved or was unsuccessful. If we approve your application, we will send you further information including:

  • a unique code to enable you or your organisation to register as an Exhibitor;
  • a copy of the Expo floor plan; and
  • details of your allocated booth.

You will need to register your organisation as an Exhibitor on the Festival’s online registration site (including registering and finalising the total number of representatives of the Exhibitor who will be at the Expo) by 19 September 2019 using the unique code (which will provide you with accreditation documents to access the venue and participate in the Expo).

To complete your registration, you must pay the full invoiced amount by 30 September 2019. For accreditation purposes and access to the venue, you must notify us of the names of each of the representatives of the Exhibitor by 30 September 2019.

Venue & Opening Hours

The Expo will be held in Exhibition Hall 1 at the Perth Convention and Exhibition Centre (PCEC), which will be known as The Encounter Hall as part of the Festival.

The anticipated operating times of the Expo are listed below. Please note that during these times your booth is required to be operational. You will need to arrive earlier each day if you require any set-up time in your booth.

Saturday 7 December Bump-in/set-up 12.00pm – 5.00pm*
Sunday 8 December Exhibition 11.00am – 6.00pm
Monday 9 December Exhibition 11.00am – 6.00pm
Tuesday 10 December Exhibition 9.30am – 2.30pm
Bump-out 3.00pm – 6.00pm*

*Exhibitors will be advised of their scheduled bump-in/out times.

More Information and Further Enquiries

For more detailed information on being an Exhibitor, including: booth specifications & inclusions, booth fit-out, costs, exhibitor staffing and other requirements, terms and conditions and application process please download and read the Exhibitor Prospectus.

For further enquiries please contact us by e-mail: acyf@encanta.com.au

Supporters

Hosting Partners

Festival Director: Mr Malcolm Hart director.youth@catholic.org.au

Festival Coordinator: Mrs Renee Bennett acyf@encanta.com.au